The paperless office was never meant to be a prophetic statement, in fact technology has significantly increased our paper consumption. However, for reasons of environment and cost we continue to hanker after a working environment with less paper. A big leap is technology catching up and creating solutions that work with the irreplaceable paper in our offices. 

The paperless office isn’t just about reducing impact on the environment and finances but also to increase efficiencies in filing, internal distribution and accessibility. Fujitsu Kofax VRS (Virtual ReScan) is a good example of a scanning technology that can increase productivity and reduce paper consumption. By scanning in documents that need to be seen by multiple people and stored securely (for some industries, medical, and insurance, for example, documentation can be a matter of life and death) you can reduce the risk of paperwork going astray and make it accessible from remote locations.

See an example here:

In conventional document scanning, users must be skilful; bad scans must be examined and manually corrected individually (often requiring computer know-how), and rescanning is often needed. Fujitsu with Kofax VRS fixes and cleans up virtually all problems that are associated with conventional document scanning which in turns can save a company thousands of dollars and improve efficiency.

Attitudes and advances in technologies could make a practical paperless office a reality but we have to learn how to adopt, implement and utilize these tools – without effective human utilization, a paperless office is a moot point.

You can learn how Fujitsu is addressing large scale document management at this free webinar. Sign up here http://www.fujitsu.ca/registration/img_10232008.html.